Upgrading Your Copy Machines

If you’re just looking into copy machine leasing, upgrading your machines might be the last thing on your mind. But you can make the upgrade process much easier later on with some simple planning now. Many multifunction features for copy machines such as printing, faxing, and image editing can be added as upgrades during your lease – that is, if you select copiers NY compatible with the right upgrade modules.

Let’s take a look at two potential upgrades you may want to consider:

Printing

Many copy machines can be modified to support laser printing for the whole office – all you need is a printer module and network card. This would allow your employees to print documents with special features like stapling and double-sided printing, all in one simple step. Plus, printing from a copier can save you as much as 80% off the costs of a conventional laser printer.

Faxing

Copy machines with fax modules give you more options than ever before. Fax multiple pages from the document feeder, or send pages from a book or catalog by scanning over the copier glass. Your copy machine will also print your faxes as they are received, and a network card can allow employees to send faxes right from their computers.

If either of these features seems right for you, make sure to include the possibility of printing and faxing upgrades in your copy machine leasing agreement.

Copy Machine Leasing Tips: Service Agreements

Just like leasing a car, one advantage of copy machine leasing is that maintenance and repairs are included in your contract. This provision, called a service agreement, will vary in price depending on your company’s needs. For example, you may have to pay extra for emergency repair services on evenings or weekends.

Another important factor is volume. Again, we can think of this in terms of auto leasing: a car that sees a lot of mileage will need more repairs than a rarely used vehicle. Similarly, your copy machine service needs will increase with the number of copies you make. For this reason, service agreements are priced by copy volume, measured either by month or by year. If your business makes more copies during a particular season, you probably want to find a contract that stipulates a yearly volume.

Estimating your copy volume is important – it’s pretty much like paying for cell phone minutes. If you pick a cell phone plan with too many minutes, you’re paying more money than you have to. At the same time, you’ll be charged by the minute if you go over your contract, the same way most copy machine vendors will charge overages per copy. To choose the most cost-effective service agreement for copy machines, you’ll need a realistic volume estimate that’s neither too big nor too small.

What Kind of Copiers NY Do I Need?

If you're interested in copy machine leasing, it's important to ensure that you find not only the right price but the right machines, as copier manufacturers now offer more variety and features than ever before. 

Let's take a look at two of the things you should keep in mind when planning your copy machine leasing:

Your Needs

With all of the features and options currently available, you need to decide which ones suit your office and budget the best. Perhaps you need a printer that can send faxes or staple documents, but do not require color copying. Or maybe you only need color copying, which means you'll be looking at graphic color copy machines. Whatever your choices, make sure you don't wind up paying for features you don't need.

Your Volume 

How many copies will you be making a month? If you're going to be making high volume copies, you should only look at high capacity copiers NY to avoid overworking your lease. Alternatively, offices making 700 or fewer copies a month might not even need a professional-grade business copier. To determine your volume, check the counter on your current copier or look at your copy shop receipts. Add 15% to your current volume to account for growth.

Copy Machines We Love: Xerox WorkCentre 7345

We can't fix the scatterbrained IT guy or over-stressed interns, but at www.WorldTradeCopiers.com, we aim to make your business run at least a little more smoothly by leasing only the best copy machines. One of the best models on the market right now is the Xerox WorkCentre 7345, a copier boasting an impressive array of features designed to increase productivity and decrease stress.

Let's have a look at some of the WorkCentre 7345's most exciting qualities:

Multitasking. Able to juggle more assignments than even the alertest of employees, the WorkCentre 7345 can scan, print, fax, copy, and route files all at once.

Speed. The WorkCentre 7345 won't keep you waiting, as it can reach copying speeds up to 45 pages per minute (40 in color) and scanning speeds as high as 50 pages per minute (45 in color).

Control. Say goodbye the squinting before a microscopic display—the WorkCentre 7345's 8-inch touch screen makes customizing your print jobs easier than ever.

Reliability. The WorkCentre 7345 will actually monitor itself to make sure all of its parts are in working order and predict when they need to be replaced. Pretty smart, huh?

You might think a machine like this is out of your budget, but copy machine leasing companies like World Trade Copiers allow regular companies to afford even the most high-tech equipment. Request a quote today!