Upgrading Your Copy Machines

If you’re just looking into copy machine leasing, upgrading your machines might be the last thing on your mind. But you can make the upgrade process much easier later on with some simple planning now. Many multifunction features for copy machines such as printing, faxing, and image editing can be added as upgrades during your lease – that is, if you select copiers NY compatible with the right upgrade modules.

Let’s take a look at two potential upgrades you may want to consider:

Printing

Many copy machines can be modified to support laser printing for the whole office – all you need is a printer module and network card. This would allow your employees to print documents with special features like stapling and double-sided printing, all in one simple step. Plus, printing from a copier can save you as much as 80% off the costs of a conventional laser printer.

Faxing

Copy machines with fax modules give you more options than ever before. Fax multiple pages from the document feeder, or send pages from a book or catalog by scanning over the copier glass. Your copy machine will also print your faxes as they are received, and a network card can allow employees to send faxes right from their computers.

If either of these features seems right for you, make sure to include the possibility of printing and faxing upgrades in your copy machine leasing agreement.

Copy Machine Leasing Tips: Service Agreements

Just like leasing a car, one advantage of copy machine leasing is that maintenance and repairs are included in your contract. This provision, called a service agreement, will vary in price depending on your company’s needs. For example, you may have to pay extra for emergency repair services on evenings or weekends.

Another important factor is volume. Again, we can think of this in terms of auto leasing: a car that sees a lot of mileage will need more repairs than a rarely used vehicle. Similarly, your copy machine service needs will increase with the number of copies you make. For this reason, service agreements are priced by copy volume, measured either by month or by year. If your business makes more copies during a particular season, you probably want to find a contract that stipulates a yearly volume.

Estimating your copy volume is important – it’s pretty much like paying for cell phone minutes. If you pick a cell phone plan with too many minutes, you’re paying more money than you have to. At the same time, you’ll be charged by the minute if you go over your contract, the same way most copy machine vendors will charge overages per copy. To choose the most cost-effective service agreement for copy machines, you’ll need a realistic volume estimate that’s neither too big nor too small.

What Kind of Copiers NY Do I Need?

If you're interested in copy machine leasing, it's important to ensure that you find not only the right price but the right machines, as copier manufacturers now offer more variety and features than ever before. 

Let's take a look at two of the things you should keep in mind when planning your copy machine leasing:

Your Needs

With all of the features and options currently available, you need to decide which ones suit your office and budget the best. Perhaps you need a printer that can send faxes or staple documents, but do not require color copying. Or maybe you only need color copying, which means you'll be looking at graphic color copy machines. Whatever your choices, make sure you don't wind up paying for features you don't need.

Your Volume 

How many copies will you be making a month? If you're going to be making high volume copies, you should only look at high capacity copiers NY to avoid overworking your lease. Alternatively, offices making 700 or fewer copies a month might not even need a professional-grade business copier. To determine your volume, check the counter on your current copier or look at your copy shop receipts. Add 15% to your current volume to account for growth.

Copy Machines We Love: Xerox WorkCentre 7345

We can't fix the scatterbrained IT guy or over-stressed interns, but at www.WorldTradeCopiers.com, we aim to make your business run at least a little more smoothly by leasing only the best copy machines. One of the best models on the market right now is the Xerox WorkCentre 7345, a copier boasting an impressive array of features designed to increase productivity and decrease stress.

Let's have a look at some of the WorkCentre 7345's most exciting qualities:

Multitasking. Able to juggle more assignments than even the alertest of employees, the WorkCentre 7345 can scan, print, fax, copy, and route files all at once.

Speed. The WorkCentre 7345 won't keep you waiting, as it can reach copying speeds up to 45 pages per minute (40 in color) and scanning speeds as high as 50 pages per minute (45 in color).

Control. Say goodbye the squinting before a microscopic display—the WorkCentre 7345's 8-inch touch screen makes customizing your print jobs easier than ever.

Reliability. The WorkCentre 7345 will actually monitor itself to make sure all of its parts are in working order and predict when they need to be replaced. Pretty smart, huh?

You might think a machine like this is out of your budget, but copy machine leasing companies like World Trade Copiers allow regular companies to afford even the most high-tech equipment. Request a quote today!

Copy Philosophy

I was in the office yesterday standing over our copy machines – it’s a big office – and all of a sudden I heard all three copy machines making the most beautiful music. Yes, all three copy machines were copying in sync: one was providing a beat, one was serving as the strings in a symphony, and one was getting funky with its color. I realized that copy machines are like animals. They need to be taken care of, fed paper and ink, and checked on to make sure that they are in good health. They are born in factories, live in offices, and die, are moved to junk heaps or recycled to make new copy machines. Copy machines follow a veritable circle of life!

Where does copy machine leasing fit in to all this, I wondered. Well, copy machine leasing is a little bit different. I mean, I don’t know what happens to a copy machine when the lease is up. Do they take him back to the copy machine center and harvest its parts like organs? Or do they send him to another office, just a quick move from one to the next? Is there a copier heaven? Is there a copier hell? I don’t know. I guess I never will.

Own a Printing Company? Wish You Could Spend Less on Copy Machines?

Even if you own your own printing company, you might still be interested in leasing certain products like copy machines — the ones customers operate in the front of the store while you're in the back working on bindings and custom covers. In fact, copy machine leasing can be a great way to reduce your overhead while still allowing your business access to the latest supplies and top quality repair services.

For one thing, your leasing and rental options are practically endless. Whether you need copy machines for weeks or months or only a couple of hours, there's a package out there for you. This can be useful for installing a new semi-permanent fixture in your store, or simply adding a machine for a day-long event. Some businesses also enjoy renting or leasing machines to see if they want to buy them.

A good copy machine company will give you access to the same top bands available for purchase, including HP, Kyocera, Copystar, and XEROX copiers NY. You'll also be able to choose the exact features you want, including color printing, high speed scanning, faxing, and more.

What To Look For In A Copy Machine Leasing Company!

Copy machine leasing could just be what the doctor ordered! Copy machines in general, no matter what brand you choose from or what options you want, are often quite expensive. You're looking at around $10,000 on down to $2000! That is a lot of money my friend! So instead, you choose copy machine leasing. What does this mean at your end? Well, first off it means you get to "rent" the machines for however long you want and second off it means you get to save money. I know! I can see the dollar signs in your eyes already.

There are things you should be looking for when you look for copiers NY though. First off, variety. That's really important. Make sure they have all the best-name brands, the top copiers NY in the industry! Second off, you want to make sure that in the long run of leasing this machine that you aren't paying more than what it's really worth.

Just make sure you take a look at prices of the actual sell versus what they are asking you to lease it for. Lastly, you want to make sure the copiers NY offer IT services that include support services, hardware, software, networking, virus removal, etc. This way if anything ever happens to your copy machines you won't have to pay out of pocket to get it fixed, which simply adds on to your fees and monthly payments therefore making it more!